Essential Documents Related to Death in Québec

By Cleo Funeral and Cremation Specialists
8 minute read
  • Key Documents: Important documents in Québec include the Attestation of Death, Declaration of Death, Death Certificate, and the Application for Simplified Forwarding of Information.
  • Functions: These documents certify death, register it officially, and facilitate legal and administrative tasks such as estate settlement and notifying government agencies.
  • Acquisition: Documents are obtained through healthcare professionals, funeral directors, or directly from the Directeur de l’état civil via various submission methods.
  • Dealing with the death of a loved one involves a complex series of administrative tasks, many of which require specific documents. In Québec, understanding what each document is, its purpose, and how to obtain it is crucial for smoothly handling the legal and administrative responsibilities that accompany a death. Here’s a guide to the key documents related to death in Québec and how they are used.

    1. Attestation of Death

    What It Is:The Attestation of Death is a formal declaration made by a healthcare professional, such as a physician or nurse, or by peace officers under certain conditions. It officially confirms the occurrence and the time of death.

    Purpose:This document is used to legally certify the death, which is necessary for various procedures, including funeral arrangements and the initiation of estate proceedings.

    How to Obtain:The attesting healthcare professional or peace officers typically complete this form. A copy of the Attestation of Death is then sent directly to the Directeur de l’état civil by the professional who attested the death. The funeral director provides a second copy to the person declaring the death (the declarant).

    2. Declaration of Death

    What It Is:The Declaration of Death is a form that is filled out following the attestation. It includes details about the deceased and the circumstances of the death.

    Purpose:This document serves as a formal notification of death to the Directeur de l’état civil of Québec and is used to register the death officially in the civil status register. This registration is essential for closing out civic and legal responsibilities of the deceased.

    How to Obtain:The Declaration of Death is completed by the declarant and the funeral director. The original is sent to the Directeur de l’état civil, with copies kept by the funeral director and the declarant.

    3. Death Certificate

    What It Is:A death certificate is an official government-issued document that certifies the date, location, and cause of a person’s death.

    Purpose:The death certificate is used for a multitude of legal purposes, such as settling estates, claiming life insurance, marrying again in the case of a widowed spouse, and other legal processes that require proof of death.

    How to Obtain:The death certificate can be applied for through the Directeur de l’état civil. Applications can be submitted online, by mail, or in person. This certificate is issued after the death has been officially registered.

    4. Application for the Simplified Forwarding of Information Relative to the Death

    What It Is:This is a form that allows the declarant of the death to notify multiple government departments and agencies about the death with a single application.

    Purpose:Its main purpose is to simplify the administrative process involved in notifying the death to various entities, eliminating the need for multiple individual notifications and thus easing the administrative burden on the grieving family.

    How to Obtain:The form is usually attached to the Declaration of Death and can be submitted to the Directeur de l’état civil, which will then disseminate the information to the relevant departments and agencies.

    5. Certificates and Copies of Acts

    What It Is:These are official documents that can be issued for a death (as well as for birth, marriage, and civil union) by the Directeur de l’état civil. They include detailed information that certifies an individual’s civil status.

    Purpose:These documents are often required by banks, insurance companies, and government agencies to process changes related to the death of an individual.

    How to Obtain:Certificates and copies of acts can be requested from the Directeur de l’état civil. The applicant needs to specify the type of document required (certificate or copy of act) and the purpose for which it is needed.

    Conclusion

    Managing the death of a loved one in Québec involves navigating through various administrative tasks, each requiring specific documents. Understanding what each document represents, its uses, and how to obtain it can significantly ease the administrative burden during a challenging time. This guide aims to provide clarity and support to those needing to complete these essential tasks in the province of Québec.

    If you need help navigating these documents, call us - we are ready to help.

    For more information on managing end-of-life arrangements in Québec, you might find our comprehensive guide to managing end-of-life arrangements in Quebec helpful. If you're considering cremation services, visit our cremations page for more details.

    Remember, dealing with the loss of a loved one is a difficult process. Our article on choosing between cremation and burial might provide additional guidance during this challenging time.